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Muscoda board approves software purchase, handbook changes and personnel actions; multiple motions carried
Summary
At its Feb. 11 meeting the Muscoda Village Board approved purchase of Civic Systems inventory/work‑order software for $10,600, amended paid‑time‑off policy for new hires, approved operator licenses, and took several personnel actions including a wage increase for a police officer and scheduling a special meeting to interview candidates.
The Muscoda Village Board on Feb. 11 carried a series of motions covering software procurement, personnel adjustments, licenses and routine reports.
Key administrative and financial actions included approval of materials management and project‑accounting modules from Civic Systems for $10,600 to replace spreadsheet and handwritten tracking in the Utility Department. The Board also approved payment of invoices as presented and accepted monthly reports from Police and Superintendent offices.
On personnel and policy, the Board amended the employee handbook so new hires receive 40 hours of vacation, 16 hours of personal leave, and 64 hours of sick leave; approved a two‑week leave for Dakota Lins after the expected April birth of a child; set a Special Meeting for Feb. 17 to interview candidates for Office Clerk and Cemetery Groundskeeper; and increased Officer Fleischauer’s hourly wage to $32.25 effective with the start of the next pay period (Feb. 22, 2025). The Board also updated Dakota Lins’ PTO balances effective with the current pay period.
Licenses and committees: the Board granted operator licenses to Jacob Trotter, Shana Hall and Stephanie Moore, approved Tim Clare’s Evergreen Terrace application after Police and Fire inspections passed, and approved the Festival Committee report while asking staff to examine insurance options for festival events in 2025.
Votes at a glance:
- Civic Systems purchase (materials management & project accounting), $10,600: Motion Anderson, second Miller; roll call yes: Miller, Seifert, Anderson, Meyer, Wiederholt, E Johnson and Imhoff; outcome: approved.
- Amendment to employee PTO policy (40 hours vacation, 16 hours personal, 64 hours sick on hire): Motion Seifert, second E Johnson; outcome: approved.
- Two‑week leave for Dakota Lins after birth in April: Motion Anderson, second Miller; outcome: approved.
- Operator licenses (Jacob Trotter, Shana Hall, Stephanie Moore) and Tim Clare license for Evergreen Terrace: Motion Anderson, second Wiederholt (and Motion Seifert, second E Johnson for Tim Clare); outcome: approved.
- Festival Committee report: Motion Seifert, second Meyer; outcome: approved. Insurance for special events (tractor pull in 2024 cost cited at $8,500) will be reviewed by staff.
- Payment of invoices: Motion Anderson, second Wiederholt; roll call unanimous; outcome: approved.
- Closed‑session follow‑ups: Special Meeting set for Feb. 17 to interview Office Clerk and Groundskeeper candidates (Motion Seifert, second Miller; outcome: approved); Officer Fleischauer wage raised to $32.25/hour effective Feb. 22 (Motion Seifert, second E Johnson; roll call unanimous; outcome: approved); Dakota Lins’ PTO balances updated effective current pay period (Motion Meyer, second Miller; roll call unanimous; outcome: approved).
Why it matters: The Civic Systems purchase is intended to formalize inventory tracking and link invoices to work orders, which may reduce manual reconciliation and improve financial controls. Personnel actions affect staffing, compensation and continuity of municipal services.
What’s next: The Board expects Utility staff to implement the new software and the Utility Shop to schedule the downtown parking lot project after the Morel Festival; staff will return with follow‑up items, including festival insurance options and candidate interviews at the Special Meeting on Feb. 17.
