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Garden City council approves annual records‑destruction resolution
Summary
Council passed Resolution 12‑54‑26 authorizing routine destruction of public records per the city retention schedule, including prosecution case files and department reports after audit completion.
Garden City — The council passed Resolution 12‑54‑26 on July 13, which authorizes annual destruction of public records according to the city’s retention schedule once the audit is complete.
City staff explained the resolution covers both physical and electronic records and includes prosecution case files and police department reports that meet retention criteria. "Once the audit is complete and reports are done, we have our record retention schedule… we dispose of records whether they're physical paper records or electronic," the clerk said.
Council President Page moved to pass the resolution; the council voted unanimously in favor.
The resolution is an annual administrative action tied to the city audit and standard retention practices; staff implement destruction according to the schedule and record the action in city records.
