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Effingham selectmen approve tree-removal and pest-control contracts; roof bid awarded in work session to be announced publicly
Summary
At a work session, Town of Effingham selectmen authorized removal of hazard trees at Fire Station No. 2 and awarded pest-control services to Orkin; a motion to award the municipal roof repair to JB Roofing was made and approved in the work session but members agreed to formally recognize the award at the next public meeting.
At a work session, the Town of Effingham selectmen approved two vendor contracts and tentatively finalized a third. Committee member (Speaker 2) moved to award the municipal roof repair bid to JB Roofing for $38,900, not to exceed $38,975; Speaker 1 seconded. After discussion about bid specifications and whether motions are procedurally appropriate in a work session, the board agreed to recognize the award at the next public selectmen meeting so the action is entered on the public record.
The board voted to accept an estimate from Smith Family Tree Service for $5,400 to remove hazard trees around Fire Station Number 2. "I make a motion to approve the estimate with Smith Family Tree Service for $5,400 for the removal of the hazard trees around Fire Station Number 2," said Committee member (Speaker 2); Speaker 4 seconded and members responded verbally in favor.
On pest control, selectmen discussed several proposals and vendor performance concerns. "Going forward, I make a motion to approve Orkin bids for pest control on the municipal facilities in the town of Effingham," said Committee member (Speaker 3); Speaker 2 seconded and the board voted to proceed with Orkin. Members said they would contact the incumbent contractor to cancel services and reach out to Orkin to arrange scheduling.
The board also discussed next steps to ensure any formal awards conducted in the work session are documented at the next public meeting. For the roof award, members explicitly agreed a confirmation would be listed as new business at the next selectmen meeting so the public record reflects the decision. Several technical points raised during the roof review — differing warranty terms among bidders and site-access exclusions — will be included in the public file and in the vendor packet when the award is announced.
The selectmen asked staff to notify contractors (Orkin and the incumbent) and to schedule the tree work for early June. No formal vote tallies by name were recorded in the transcript; votes were recorded verbally as members said "Aye."
