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Chincoteague council awards $2.25 million sewer-collection contract to Underground Connections LLC
Summary
Town staff recommended and council approved awarding the sewer collection system contract to Underground Connections LLC for a low bid of $2,248,000; staff said the project is phased, to be encumbered this fiscal year and partially funded with ARPA, with a planned January start and contract limits on work during summer months.
Town Manager Mike Talbot told the Chincoteague council on Nov. 21 that the town received three bids for the sewer collection system project and that the low bid, from Underground Connections LLC, totaled $2,248,000. Talbot said the bid was complete and recommended awarding the contract to Underground Connections after consultant and staff review.
"The low bid was submitted by Underground Connections LLC for $2,248,000," Talbot said during the meeting.
Talbot and staff described the procurement structure as intentionally phased so the town could proceed even if full funding were uncertain. The contract contains a 150-day time limitation and expressly prohibits work between Memorial Day and Labor Day; town staff also noted liquidated damages of $1,000 per day for missed deadlines. Talbot said the town expects to encumber funds by Dec. 31 and planned to assign the balance of the project to ARPA funds.
Ben Nolan, representing Underground Connections, said he had discussed materials and schedule with the project engineer and proposed a January start date that would allow substantial completion before May. Nolan described detailed bore placement and options to minimize driveway and business impacts and offered to provide mapping and spreadsheets to town staff.
Council members and staff discussed connection logistics, including the use of saddles and stub-outs to minimize later roadway disruption, potential costs for lateral connections and the town’s plan for 7 reconnections and roughly 153 potential business connections along the route. Talbot said the line was designed for about 350,000 gallons per day and to meet shellfish sanitation discharge limits at Sunset Bay.
Council approved the award by voice vote; the transcript records the motion, a second and multiple "aye" responses, but no roll-call tally was recorded in the public minutes.
Next steps: Talbot said staff would finalize paperwork to encumber funds this fiscal year, coordinate design fees and work with Underground Connections to refine the construction schedule and connection strategy.
