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Lancaster Select Board approves purchase from Beattie Enterprises after gravel sample survey; Beattie recused
Summary
After a three-person sample survey rated two gravel samples 2–1 in favor of vendor #10, the Lancaster Select Board voted to purchase product from vendor #10 (identified at the meeting as Beattie Enterprises). Selectman Shane Beattie recused from the discussion.
The Lancaster Select Board voted May 19 to buy gravel from vendor #10 following a three-person sample survey that favored that supplier.
Town Manager Jessica Cyr told the board that an employee took two gravel samples to three neighboring highway members to rate them; the survey returned a 2–1 preference for vendor #10. Selectman Shane Beattie recused himself from the discussion. Selectman Leon Rideout moved and Selectman Kathy-Jean Lavoie seconded a motion to purchase the product from vendor #10; the motion carried.
Why it mattered: board members and members of the public said the gravel quality affects road maintenance needs, material usage and future treatments such as calcium chloride. Resident Alan Savage raised procurement concerns before the vote, saying the winter sand bid should have been advertised with the other gravel bids and that some vendors (he named Carroll) did not receive a letter about the open bid. Town Manager Cyr responded that the town posted bid requests on the town website, social media, in the newspaper, on NHMA’s website and mailed letters to four vendors (Cloutier, Carroll, AB Excavating and Beattie).
Board action and recusal: the motion to purchase was made by Selectman Rideout and seconded by Selectman Lavoie. The board recorded the outcome as "motion carried" after the vote; the record notes the two-person affirmative survey and Beattie’s recusal from the discussion. The meeting minutes identify vendor #10 as Beattie Enterprises and vendor #5 as AB Excavating.
Context and next steps: the selection follows a prior discussion about gravel inventory and ongoing sewer repairs that used the town's last load of gravel. Select Board members confirmed the town will keep a consistent bidding timeframe in future years to avoid inventory shortfalls. The decision is administrative; no ordinance or statute was cited at the meeting.
Provenance: discussion and motion appear in the meeting minutes recorded under SEG 029–SEG 033.
