Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Municipal IT Finance topic
No spam. Unsubscribe anytime.
Carlin council approves Caselle cloud, inventory and reconciliation services contingent on budget
Summary
The council voted unanimously to pursue Caselle materials‑management setup, a cloud migration and temporary bank‑reconciliation services after an audit finding and staffing limits; cost estimates include a $1,625 one‑time setup and roughly $1,500 per month for reconciliation.
The Carlin City Council on Feb. 11 voted to proceed with purchasing additional Caselle services — materials management, a cloud upgrade and bank reconciliation services — subject to budget availability.
City Clerk Melinda Harris presented three vendor quotes: a one‑time setup and training fee for materials management of $1,625 and an additional $2,460 in annual platform fees; a cloud migration she said would allow staff to log in remotely and provide more timely account updates; and bank reconciliation services quoted at about $1,500 per month. Harris said the city currently pays roughly $14,000 annually for Caselle support and maintenance.
Council members emphasized audit history and operational risk. Mayor Cameron Kinney said the city had recurring audit findings on bank reconciliation and that outsourcing the function would likely be cheaper than hiring a full‑time employee. Melinda Harris and others said the current server‑based setup risked operational outages; Harris said, “if the server went down, they were sitting ducks.”
Denise Taylor moved to purchase the additional Caselle services (materials management, cloud‑based software and bank reconciliation) contingent on fitting the costs into the budget; Brandon Keller seconded. The motion passed unanimously. Council asked staff to fit the purchases into current and next year budgets and to use contingency if needed to complete year‑end work.
