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Committee flags even‑dollar p‑card purchases, $9,617 water‑heater charge for follow up
Summary
Committee members asked staff to investigate several outlier purchases flagged in the monthly reports — two $1,000 Amazon entries for classroom supplies, identical transaction numbers that may be duplicates, a $9,000 athletic‑training allocation, and a $9,617.73 water‑heater work order — and routed several items to operations for verification.
Committee members spent a portion of the Sept. 12 meeting reviewing several outlier line items in the monthly and transparency reports and asked operations to investigate whether any of the entries represented miscodes, duplicates, or prepaid contract amounts.
"Whenever I see an odd a even number, my alarm bells go off," the chair said after noting $1,000 Amazon charges for classroom supplies at Davis Early Childhood Center and Whale Branch Elementary that appeared as round, even numbers in the packet. Finance staff said those Amazon entries were allocations split across multiple account numbers and that the schools did not buy exactly $1,000 in a single purchase.
The chair also highlighted a $9,617.73 work order to Kreger Company Incorporated for a 100‑gallon water heater listed for Lays Island Elementary School and asked staff to confirm whether the cost aligned with typical replacement pricing. Staff agreed to verify the work order and cost breakdown with operations.
Other items sent for follow up included high utility bills at two schools and duplicate transaction numbers that produced identical line entries; staff said the facilities and operations division uses a monitoring system to detect anomalies and will investigate. The committee directed staff to present findings to the operations committee and report back at the next meeting.
A small number of even‑dollar entries appeared to be prepaid or contracted services; staff said athletic training services are contracted and the $9,000 amounts represented annual contracted amounts to providers serving high schools and middle schools.
