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School building committee approves $113,324 PCCO credit, awards $59,910 walkway contract and approves $252,437.67 in invoices; member flags file discrepancy
Summary
The joint special School Building Committee approved a $113,324 credit on the New Searls security vestibule contract, awarded a $59,910 contract for a walkway at Stello Stadium to EnerSite, and approved invoices totaling $252,437.67; Alderman Stone raised a concern that a $2,000,000 pay application appears in the public folder but not on the agenda.
The joint special School Building Committee on March 26 approved several project actions and voiced a transparency concern about public invoice files.
Mike Space of Harvey Construction presented the recommended contract adjustment (PCCO #3) for the New Searls security vestibule that would credit $113,324 back to the project. "The PCCO would be to credit back $113,324.00," he said. After a motion from committee member Heather Raymond, the committee voted in favor and the chair announced, "Motion carries."
The chair and finance staff then discussed how unspent funds will be handled. The chair said a previously discussed $4,000,000 that was not bonded represents savings, while other monies that were bonded "can only be used for school projects" or to pay debt service and would require board of aldermen authorization to repurpose. He said he and Mr. Smith will meet with the CFO to determine final disposition of remaining funds.
On a separate agenda item, committee staff presented bids for an asphalt walkway to the visitor bleachers at Stello Stadium. Mr. Smith said the low bid was from EnerSite of Merrimack, New Hampshire, at $59,910 and recommended awarding the contract. Alderman Sullivan moved to select EnerSite as the low bidder; after committee members asked whether the low bidder had been vetted, the chair said DPW "have used these people before" and found them acceptable. The motion passed.
The committee also approved four invoices listed in the meeting packet totaling $252,437.67: Allied Universal security ($6,597.09), a roofing consultant ($1,375), Irving Construction final invoice ($203,451.50), and Palmer and CCard for McCarthy Middle School ($41,014.08). Mister Rob Johnson moved to approve the invoices and the committee voted to carry the motion.
During discussion of invoices, Alderman Stone raised a separate concern about the public Google Drive folder for the March 26 packet: he said it contains an NSES final pay application "over $2,000,000" that is not listed on the joint special agenda or the invoice approval form. Committee members confirmed the folder contents did not match the packet and the chair said he would check on the discrepancy.
The committee had no other comments, approved the actions on the agenda and adjourned at 7:20 p.m.
