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Select Board authorizes auditor access for TRIO migration, approves payroll and vendor payments
Summary
At its June 16 meeting, the Andover Select Board authorized auditor HR Smith remote access to the town's TRIO accounting system to prepare for a November migration, approved a wage warrant and several vendor payments, and carried motions on copier leasing and tree work. The board assigned follow‑up tasks.
The Andover Select Board on June 16 authorized auditor HR Smith to access the town’s TRIO accounting system remotely to update accounts in preparation for a planned November training period and a Dec. 1 go‑live, and approved multiple payroll and vendor payments.
Amber Cooper, Andover’s treasurer, told the board the TRIO conversion requires account cleanup before transfer. "If we don't do that we are going to have a difficult time transferring over; that would make our accounting a whole lot more difficult," Cooper said. Chair Brian Mills moved to allow HR Smith to access TRIO remotely; Frederick Detheridge seconded the motion and the board carried it.
The board also approved Wage Warrant 51 for $6,200.71. Brian Mills moved and Detheridge seconded a related motion to pay the remainder of the outgoing selectman Justin’s payroll; Treasurer Amber Cooper cautioned the action "goes against policy (time served)," but the board carried the motion. A follow‑up notation from the treasurer included in the meeting record states that Justin had previously been paid prematurely in December 2025 and that no further pay for the position remains due.
Other financial motions carried included payments to Central Maine Power ($1,482.34), Steve Swasey for cold patch work ($1,929.66), and an adjustment to Warrant 50 to pay Eastern Salt Company $5,273.14 for winter roads. The board approved Financial Warrant 51 totaling $5,233.60.
On vendor contracts, the board voted to accept Fournier’s Tree Service’s $2,500 bid for specified tree work after reviewing three bids. The board also voted to lease the town office copier from Transco rather than Kyocera, citing past overbilling concerns raised about the latter.
Votes at a glance: HR Smith TRIO access — carried; Wage Warrant 51 ($6,200.71) — carried; Pay remainder to Justin — carried; CMP payment ($1,482.34) — carried; Swasey payment ($1,929.66) — carried; Eastern Salt adjustment ($5,273.14) — carried; Award Fournier trees ($2,500) — carried; Copier lease (Transco) — carried; Library holiday Saturday closure (see related article) — carried.
The board assigned follow‑ups including additional TRIO account work with auditor assistance, legal consultation on wage‑rate implementation, and a request that the ATV Club attend the June 23 meeting to discuss trail signage and lights. The meeting adjourned at 7:51 p.m.
