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Elm Grove trustees approve appointments, contracts, event permit and audit; licenses and vouchers cleared
Summary
At its May 26 meeting the board approved election appointments, awarded a stormwater contract to M and E Construction, approved audited 2025 financial statements, renewed licenses, authorized vouchers, and approved a special-event permit for the Elm Grove Business Association wine walk.
The Village of Elm Grove Board of Trustees took a series of routine but consequential actions at its May 26 meeting, approving appointments, contracts, license renewals, audits and an event permit.
Appointments: The board approved the appointment of Randall Smucker as election inspector and Alan Spiatek as election chief for the remainder of 2026–2027 after the village clerk presented both nominees.
Contracts and procurement: The board awarded the private property infiltration contract (MMSD program) to M and E Construction for $517,050 after the committee completed reference checks and the village engineer recommended moving forward; the project is expected to be fully reimbursable through MMSD funding. Vouchers for May 2026 were reviewed and approved following staff answers to pre‑submitted questions.
Audit and finance: The outside auditor presented the 2025 audited financial statements and issued a clean (unmodified) opinion; the board approved the audited statements.
Permits and licenses: Trustees approved the Elm Grove Business Association’s Wine Walk special‑event permit for June 6, 2026. The board also approved license renewals for alcohol, cigarette/tobacco/vapor products and dance permits as presented; staff noted there are three unassigned Class B liquor licenses in the village.
Parks and recreation: Trustees approved a field‑use agreement with a local soccer club that formalizes responsibilities and includes an annual payment cited in discussion as $16,800; counsel was authorized to sign the agreement on the village’s behalf.
Next steps: Staff will proceed with contract administration, billing changes and the calendar of events; trustees requested follow‑up details on specific items such as contractor references, routing alternatives for the pathway and the financial impact of EMS billing changes.
