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Elm Grove trustees approve $121,000 contingency and $31,005 change order for Highland Drive Pathway
Summary
The Village of Elm Grove approved a 10% contingency for the Highland Drive Pathway after engineers said the bid came in significantly below estimate; a $31,005 change order to install storm‑sewer tie‑ins was also approved to address standing water concerns.
The Village of Elm Grove Board of Trustees voted to add a contingency and approve a related change order for the Highland Drive Pathway project.
Village manager Jerrigan told the board a preconstruction meeting had been held and that construction is expected to begin June 8 and run through about Sept. 4, with a goal of substantial completion before school starts. He said engineers’ original estimate for the project was $1,448,000 and the low bid came in at $1,206,000, leaving room for a contingency. “We are anticipating that construction will start here on June 8, and it will run through approximately September 4,” Jerrigan said.
Public works staff and the project engineers recommended a 10% contingency (about $121,000) because of the site’s complex terrain and potential unforeseen conditions. Trustee Stucker moved to approve the contingency and the motion carried by voice vote.
The board also approved a change order to the PLM contract to address recurring standing water at the northern end of the pathway corridor. Engineers recommended installing a storm‑sewer tie‑in while PLM is already mobilized; the change order was estimated at $31,005 and will be paid from the contingency fund. The board approved that change order after staff explained the cost effectiveness of completing the work while the contractor is on site.
Board members discussed routing and long‑term drainage impacts; trustees requested additional detail from staff on the proposed alignment before final construction submittals are posted. Staff said wetland delineation and final positioning remain part of due diligence for other projects and that public works will bring additional routing options back to the committee prior to final acceptance.
Next steps: staff will finalize construction notifications to adjacent property owners, proceed with contract administration and monitor change‑order use against the contingency. The board’s actions allow work to move forward on the projected June start date.
