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Sheridan council unanimously adopts procurement, employee handbook and other routine measures; tables new-construction request
Summary
At its March 18 meeting, the Sheridan Town Council unanimously approved updated procurement and accounting policies, changes to the employee handbook, an MOU for baseball-field improvements, a records-retention action and the town’s health insurance selection; a new-construction request by the Kents was tabled for more information.
The Sheridan Town Council on March 18 unanimously approved a set of administrative and operational measures, including updated procurement and accounting policies and edits to the employee handbook, while tabling a permit request for additional information.
Council members voted to adopt Resolution 2025-04, updating the town’s procurement and accounting policies, and Resolution 2025-05, approving the revised employee handbook. Tammy Todd moved to adopt Resolution 2025-04; Curtis Green seconded. Diane Kaatz moved to adopt Resolution 2025-05; Jan Bowey seconded. Both motions passed by unanimous vote.
Clerk/Treasurer Kristi Millhouse also presented a records-retention action tied to the State of Montana retention schedule (last updated October 2023). The council authorized the mayor and the clerk/treasurer to remove documents in line with that schedule. Millhouse said the office has been organizing records and requested authority to shred items per the schedule.
The council authorized Mayor Robert Stump to sign an amended Memorandum of Understanding among the Town, the Sheridan Community Charitable Foundation and the Sheridan Alder Park and Recreation District to allow the charitable foundation to seek funding for baseball-field improvements. Kaylie Theis, representing the Sheridan Community Charitable Foundation, said the MOU updates change the previous pavilion reference to “baseball field” and refreshes the dates; no other changes were made.
On employee benefits, Millhouse presented current health-insurance rates and estimated increases and asked the council to choose the town’s contribution level. The council approved the Madison plan and the proposed percentage increase; Diane Kaatz moved and Jan Bowey seconded. A meeting attendee, Dennis Holschbach, mentioned a CareCredit application that may assist employees with insurance costs.
A request from Becky and Ron Kent (121 Main St.) to build a shop with apartments above was discussed but not decided. Council members requested that the Kents attend the next meeting to clarify setbacks, whether an existing trailer will be removed, and the number of apartments (which affects water-metering). Curtis Green moved to table the request; Tammy Todd seconded and the motion passed.
In the clerk/treasurer report, Kristi Millhouse said she has been reviewing accounting, utility billing and payroll items related to a discrepancy flagged by auditors in June and believes she has located $16,350 of the roughly $30,000 difference; she said work remains to reconcile the remainder.
The meeting closed with routine department reports, scheduling the next council meeting for April 14, 2025, and a unanimous vote to adjourn at 7:43 p.m.
