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Committee considers moving city administrator evaluation earlier, seeks streamlined questionnaire
Summary
Staff proposed shifting the city administrator’s annual performance evaluation earlier in the cycle so current council members complete it before new members take office in April, and suggested trimming a 45‑question packet to reduce duplication; committee members agreed to submit recommended edits by mid‑November for follow‑up.
City staff asked the Salary and Personnel Committee to consider moving the city administrator’s annual performance evaluation earlier in the year so the review is completed before new council members are seated, and presented a draft questionnaire for committee input.
Staff member: “doing the, annual performance evaluation, sooner than the actual year anniversary in February to allow for the evals to happen prior to any, shifts in the council.” The staff presentation included a template with 39 behavior‑oriented ratings and six goal‑oriented items and proposed combining or rearranging items to reduce duplication.
Committee discussion focused on two choices: retain separate sections that distinguish behavioral traits from goal outcomes, or merge items to simplify the instrument. One member said 39 questions in a single section “is a little bit excessive” and suggested streamlining; others were concerned to preserve items tied to specific objectives.
Timing and next steps: staff recommended sending the draft questions to council members and collecting edits so evaluations could be completed on a timeline that places the review before new council members take office in April. Staff proposed a deadline around November 11 for committee feedback and noted the consolidated suggestions could be addressed at a subsequent meeting (possible November 25 date mentioned).
No formal policy was adopted during the meeting; the committee agreed members would send suggested changes to staff for consolidation and further discussion.
The committee moved on to a separate agenda item concerning HSA contributions.
