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Board approves year‑end budget amendments; committees forward revised budget and contracts to full Board
Summary
After finance staff reported coding challenges and system errors, the Budget Committee voted to forward Fund 141 and Fund 142 year‑end amendments, a revised budget (reduced by roughly $300,000), CFA approvals and federal‑funded contracts to the full Board; the full Board approved the year‑end amendments at a Special Called Meeting.
The Budget, Finance, Transportation, Operations and IT Committee reviewed finance updates and a series of year‑end budget amendments on June 18 and voted to forward multiple items to the full Board for timely approval.
Ms. Elliott of the Finance Department reported staffing transitions and technical issues with the district’s NextGen financial software that delayed coding and reconciliation of April and May transactions; despite those issues she said current projections indicate the district will end the fiscal year with a surplus. To avoid audit findings, the committee reviewed Fund 141 budget amendments that reallocate payroll and coding discrepancies within existing departmental budgets and a Fund 142 (CTE grant) amendment that transfers $40.83 within the grant to cover a state retirement account shortfall.
The committee also considered revisions to the proposed budget after conversations with the County Mayor and Commission: proposed reductions included fewer bus purchases, postponed HVAC improvements at East and West Junior Highs and delayed bottle‑filling station replacements, lowering the request from about $1.29 million to approximately $984,980. Ms. Elliott said the district’s annual expenditures are generally in the range of $30 million.
The committee moved Fund 141 and Fund 142 amendments, the revised budget proposal and a Consolidated Funding Application (CFA) Board Approval Form to the full Board. Two federal‑funded professional development contracts for SY26‑27 (one ~ $14,700 and one roughly $70,000–$80,000) were also forwarded for full Board approval as required by grant compliance.
At a Special Called Meeting later that evening, the full Board approved the year‑end budget amendments (8–0; 1 absent) so the district can complete fiscal‑year close processes and meet County Commission timing requirements.
