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Staff: Concrete drain-pan installations required extensive demolition; invoice 'basically triple' original quote
Summary
Staff told the Finance Committee that installing concrete drain pans at two intersections required removing 60 feet of roadway and that the invoice the city received was "basically triple" the original quote; the work will be covered from the gas tax budget, potentially affecting next year’s street maintenance.
Staff described a recent project to install concrete drain pans at the Missouri & 2nd intersection and on the south side of Clark Street adjacent to Milwaukee, saying crews found reinforced concrete under the asphalt that required demolition and pulling the pavement back about 60 feet north and south of the intersection to complete the installation.
The committee heard that the original packet included the item information sheet and the original quote, but "the invoice that we got is basically triple that," Staff member said. The additional expense will be paid from the gas tax budget, which staff said currently has $589,000 on hand.
Why it matters: Staff warned the committee that using gas-tax funds for the overage could reduce monies available for routine street maintenance next year, though staff also said they had received additional gas-tax funds and did not expect an immediate shortfall. Committee members asked clarifying questions about the work and the sequencing required because the paving contractor was finishing the last paving operation of the year.
The committee did not record a separate motion on this item; staff presented the facts and moved on to the next agenda topic. The committee noted the need to track the unplanned expense and to consider any necessary budget adjustments during upcoming budget work sessions.
