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Elkhart board awards bid for 10 police vehicles, assigns bids to staff for review
Summary
The City of Elkhart Board of Public Safety voted July 14 to accept the fleet manager’s recommendation to award bid 2601 for 10 police vehicles to EB Ford and assigned the bids to staff for review; the record contains conflicting dollar figures for the final award amount.
The City of Elkhart Board of Public Safety voted July 14 to accept the fleet manager’s recommendation and award bid 2601 for 10 police vehicles to EB Ford after opening three bids, and the board also moved to assign the bids to staff for review.
The board heard proof of publication for bid 2601 in the Elkhart Truth on June 13 and June 20, 2026 before opening the three bids. Bidders identified on the record included Community Auto Group, Jordan Automotive Group and an EB Ford submission. The board first moved to assign the bids to staff to review and report back during the meeting and then voted to accept the fleet manager’s recommendation to award to EB Ford; the motions carried by voice vote.
Why it matters: The award replaces part of the city’s patrol fleet and triggers contract and delivery steps that affect the Police Department’s operations.
Details from the record: staff read several bid totals on the public record. Transcript lines include these figures: a Community Auto Group net bid of $493,842.50; a Jordan Automotive Group total of $503,100; an EB Ford figure read as $470,854.40 in one passage and later read back with differing digits ($470,184.40 and $470,800.184.40). Because the transcript contains inconsistent numbers for the final figure read at the time of the vote, the exact awarded dollar amount is not specified in this report and will require confirmation from the city’s procurement records.
Procedure and votes: A board member moved to assign the bids to staff for review and to report back; that motion was seconded and approved. A later motion to accept the fleet manager’s recommendation to award bid 2601 to EB Ford was seconded and approved by voice vote; no roll‑call tally for yes/no votes is recorded in the transcript.
The board also approved authorizing the sale of a surplus vehicle at public auction during the same meeting, and the fleet manager confirmed that a vehicle being sold for parts had its engine removed prior to auction.
Next steps: City staff will finalize award paperwork and contract signatures and are expected to provide procurement records that confirm the final contract amount and delivery schedule.
