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Clerk reports payroll, grant closeouts and proposed enrollment budget amendment of $30,273.60
Summary
The district clerk updated trustees on payroll processing, ESSER grant closeout, outstanding journal vouchers tied to old grants (approx. $14,000), and proposed a budget amendment that — if approved and filed with OPI — would add $30,273.60 to the general fund.
Clerk provided multiple operational and fiscal updates to trustees.
Payroll and compliance: the clerk said payroll and tax forms (W-2s and 1099s) were processed after work over the break and would be uploaded to IRS and Social Security systems; background-check matters prompted the clerk to answer a criminal-records questionnaire received Jan. 30. The clerk said staff files are being reviewed to ensure teacher contracts are complete and reflect correct amounts for retirement accounting.
Grants and closeout: the clerk said the ESSER (COVID relief) closeout call went well and a literacy grant’s spending was completed last month; the final expenditure report will be prepared soon. The clerk also flagged approximately $14,000 in old-grant balances that require journal voucher adjustments and will coordinate with the auditor to resolve them.
Innovative Education tax-credit pilot: the clerk described plans to trial the state innovative-education donation portal (dollar-for-dollar state tax credits) by making a small number of staff test donations before publicly soliciting contributions; portal access opens Jan. 15 with statewide funds limited. "On the 15th at 10AM, it opens, and there's $6,000,000 that can be used all over the state," the clerk said.
Enrollment-based budget amendment: the clerk presented a budget amendment tied to enrollment, explaining that if the board approves and the amendment is accepted by OPI, $30,273.60 would be added to the district’s general fund. The transcript records the presentation of the amendment but includes no recorded motion or vote.
Personnel and transition notes: the clerk said they plan to step back in February but offered to help with year-end close-out work and asked to reduce contracted hours to $30 an hour to align with budget constraints.
Next steps: clerk will bring journal-voucher details and recommended resolutions to the next meeting; an election-resolution item related to trustee petitions is scheduled for formal action at the next meeting.
