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Village of Windsor Board approves package of policies, equipment purchases and project contracts
Summary
At its Dec. 19 meeting the Village of Windsor Board approved a series of routine resolutions — including a new employee handbook, audiovisual upgrades for the community room, equipment purchases, a street resurfacing scope (90% ARIP grant-funded) and landscape design work for Culver Springs — all by unanimous votes.
The Village of Windsor Board on Dec. 19 approved a set of routine but consequential administrative and capital actions as part of the village’s 2025 preparations, voting unanimously on each item.
The board adopted Resolution 2024-101 to repeal and replace the employee handbook after legal review; Trustee Ed Wall moved the measure and Trustee Kristine Schmidt seconded it. The meeting minutes state the board approved the handbook changes, which had been developed during the budget process.
Officials approved several financial and accounting policy updates. The board adopted an updated investment policy (Resolution 2024-115) and a fund balance policy (Resolution 2024-116). It also raised the capitalization threshold from $5,000 to $7,500 and adjusted the useful-life schedule under Resolution 2024-117.
The board approved equipment and facility purchases that staff said support planned 2025 projects. Members approved an AVI agreement for the Windsor Community Room to install a large-screen projector, ceiling speakers, microphones and hearing-assist capability (Resolution 2024-118). Trustees also authorized purchase of two larger portable message display boards to improve visibility on rural roads (Resolution 2024-107) and approved the trade-in and replacement of parks mowers (Resolution 2024-109). A replaced plow truck with a cracked head was declared surplus and slated for auction (Resolution 2024-106). The board authorized buying a 2023 Ford F-450 dump truck (Resolution 2024-110) as part of 2025 borrowing.
Infrastructure and contract actions included approval of a Visu-Sewer change order to cover re-televising and remobilization costs (Resolution 2024-108) and authorization of Baxter & Woodman to provide construction oversight for the CTH CV/Windsor Road traffic signals (Resolution 2024-111). The board approved a scope of services for 2024 street resurfacing work on North Meixner Road; the minutes note an ARIP grant will cover 90% of that project and culverts will be replaced (Resolution 2024-112).
On land-use and park work, the board approved a certified survey map and condominium plat for commercial storage buildings at 6580 Lake Road requested by Abe and Lisa Degnan (d.b.a. Freedom Storage Shops, LLC); staff noted the first building does not meet setbacks under the new CSM lines and the petitioner has two options to bring it into compliance (Resolution 2024-114). The board also approved hiring MaraLee Olson Design Studio to provide landscape-architecture services for improvements at Culver Springs, following recommendations from the Token Creek Conservancy Committee; an implementation subcommittee will meet starting in March (Resolution 2024-113).
President Bob Wipperfurth offered condolences following a nearby school shooting, saying, "Our thoughts and prayers go out to the families. Life is fragile." The meeting adjourned at 5:59 p.m. on a unanimous vote. Clerk Christine Capstran is listed as the meeting’s recorder in the submitted minutes.
Several items approved were noted in the minutes as tied to the 2025 budget or existing grant funding; staff cited price advantages or timing as reasons to proceed now rather than wait until the budget year. The minutes do not reproduce full motion language beyond the resolution summaries and record each vote as "motion carried with a 5-0 vote."
