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Staff seeks funding to keep positions, move facility ramp and buy Trip Master scheduling software
Summary
A staff member asked the governing body to maintain current staffing funding, approve repairs and relocation of a facility ramp (and fence extension), and support a $12,000 license purchase for Trip Master scheduling software plus an about-$900 monthly service fee; committee members asked for clarifications on notification timing and telecom costs.
A staff member presented a budget and operational update asking the governing body to maintain current funding levels for positions, request funding to repair and relocate a facility ramp and to extend an existing fence, and to purchase Trip Master scheduling software.
The staff member said, “I am hoping to keep the current funding at the same level for the positions,” adding that the positions are contingent on service demand and that the department would return for a budget amendment if service levels fall. The presentation included a $12,000 software license for a new scheduling system, Trip Master, and an estimated monthly service fee of about $900.
The request to repair and relocate a ramp was presented as an operational need: the staff member said they want to move the ramp to the other side of the facility and extend the fence to accommodate the change. No formal construction timeline was specified in the discussion.
On the software purchase, the staff member described expected benefits, saying the system “will alert people when we come in and get this … which is what it did” and that it should reduce the need for staff to call clients at night and to enter data manually. The staff member said the department plans to begin using Trip Master operationally on July 1, while continuing some paper reporting during the transition.
A committee member asked, “Did it text before fall?” to clarify whether the system would send text notifications in the near term. Staff replied that interaction with managed-care notification systems could complicate messaging and that they will monitor how the software works with existing systems.
Staff also reviewed telecommunication and tablet data lines, noting an account used for tablets and cell phones and expressing uncertainty about whether certain costs were duplicated across accounts. The staff member said they would check the cost breakdown and return with clarifications if needed.
No motions or formal votes were recorded in the transcript segments provided. The staff member emphasized that if service demand decreases, the department would seek a budget amendment to reduce funding for positions; otherwise, they asked that current funding levels be maintained.
The session closed with brief procedural remarks and appreciation; no final decisions on funding, ramp work or the software purchase were recorded in these segments.
