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Votes at a glance: committee forwards contracts, easements and budget adjustments to board
Summary
The Finance & Administration Committee voted to forward a slate of motions — including $16.59M in general claims, two agricultural conservation easements, audit and design contracts, a veteran services renovation, a terrace-drain credit pledge, a canvassers per diem increase, and FY2026 budget adjustments — to the board of commissioners.
The Finance & Administration Committee approved and forwarded multiple routine actions to the board of commissioners, including the county’s general claims, agricultural conservation easements, audit and design contracts, facility renovation contracts, a terrace-drain financing pledge, an increase to board of canvassers per diems, and FY2026 budget adjustments.
Key outcomes approved by the committee (motion outcomes and amounts as recorded at the meeting):
- General claims: Forwarded $16,587,121.53 in general claims covering 06/01/2026–06/30/2026.
- Agricultural conservation easements: Approved forwarding a MDARD grant agreement for a conservation easement on the Rilma property ($241,200) and a separate MDARD grant agreement for the Klein property in Chester Township (76.5 acres) for $134,550.
- Audit services: Approved forwarding a one-year extension for the county’s professional audit services contract for $133,875 to maintain continuity during the CMH organizational change.
- Board of canvassers per diem: Approved raising the canvassers per diem to $150 for a full day and $75 for a half day; county staff estimated the county cost at less than $8,000 in a major election year.
- Terrace Drain: Approved forwarding a resolution pledging the full faith and credit of Ottawa County for Terrace Drain district bond notes not to exceed $556,704.42; repayment will be by special assessment to affected properties and municipalities.
- Veteran services relocation: Approved a contract with JKB Construction for veteran services renovations at the Fillmore Complex (not to exceed $134,746); staff said the full project remains within a previously approved $227,000 budget with about $65,000 from the Ottawa County Insurance Authority for security improvements.
- Facility design contracts: Approved Fishbeck contracts for Fillmore Administration building modifications (not to exceed $92,100) and James Street CMH renovations (not to exceed $118,300); CMH will lease and improvements will be capitalized in the rent.
- Budget adjustments: Approved forwarding FY2026 budget adjustments per the attached schedule to the board.
Most motions passed on roll call or voice vote with unanimous affirmative responses recorded in committee. Where commissioners raised questions, staff provided procedural or funding clarifications. The committee adjourned and planning and policy committee work began shortly afterward.
