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Committee agrees timeline to update city administrator evaluation form
Summary
The Salary and Personnel Committee directed staff to consolidate suggested edits and agreed to circulate a consolidated evaluation form in mid-January, aiming to complete the administrator’s annual evaluation by the end of March before the April transition.
The Salary and Personnel Committee agreed on a timetable and process to update and distribute the city administrator’s annual performance-evaluation materials.
At the committee’s meeting, the administrator, who self-identified as Rindy, said members had discussed tweaks to the evaluation form and referenced suggested edits sent in October by Alder Cleveland. Rindy said printed copies of a draft and Cleveland’s emailed suggestions were available for review and asked whether the committee wanted to change the questions or materials that will be sent to the full council.
A committee member said they had additional consolidation edits intended to remove repetition and shorten the form so it would be less overwhelming for evaluators. The member offered to submit those changes and asked whether the consolidated draft should be sent to staff for compilation.
Rindy proposed that administrative staff (identified in the meeting as Abby) incorporate Alder Cleveland’s suggested edits along with any committee members’ additions, produce a consolidated draft and circulate it for review. The committee discussed timing: members agreed to target mid-January for distribution to the council, with the process starting in February, and to aim to conclude the evaluation by the end of March so it would be completed before the April election and transition.
Committee members asked that edits be submitted promptly to Abby so staff could prepare a new draft for the committee to review at its earliest January meeting; Rindy specifically proposed using the January 13 meeting as a checkpoint to confirm the timeline and materials. The chair noted they would be absent for the January 13 meeting and that another member would preside.
Near the end of the meeting, a committee member moved to adjourn and the chair seconded; the transcript records the motion and second but does not record a vote.
The committee’s immediate directions were procedural: submit edits quickly to staff for consolidation, expect a circulated draft in mid-January, and reconvene in January to confirm the final materials and schedule for the evaluation cycle.
