Board approves hangar pay request; staff to rebid after an excessive lone bid

The board approved pay request No. 1 for the airport hangar project, authorizing staff to sign and submit the payment through the FAA system. The invoice package totals $93,482.40, with a federal share of $88,808.28 and state and local shares of $2,337.06 each. The approval passed by voice vote after a motion and second from the floor.

Staff reported they received a single, high bid during the initial solicitation and rejected it after discussing the price with the FAA and the project team. The project will be rebid; staff said the rebid was advertised on 07/22/2029 with a new bid opening scheduled for Aug. 5 at 1:00 p.m., per the meeting record. Staff said they have been outreaching to contractors and will consider using FY27 non-primary entitlement funds to keep the project on schedule if bids remain scarce.

“Discussions with the FAA and ourselves and the airport, we rejected that bid,” the staff presenter said, noting the outreach to additional contractors and that federal procurement provisions (such as prevailing-wage and other federal requirements) affect contractor interest and cost. The presenter added the team may offer an administrative notice to proceed to allow ordering long-lead materials while delaying construction to better fit contractor schedules.

Board members asked what would happen if no new bids arrive; staff said they have not had to abandon a project for lack of bids in their recent experience but acknowledged it would create a problem if bids continued to be noncompetitive. The board’s approval authorizes the requested pay request to be processed and moves the hangar project forward administratively while the procurement team seeks additional bidders.

Next steps: staff will circulate the rebid documentation and update the board on bid results; the approved pay request will be routed for signature and FAA processing.