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Charlestown Board approves HWC Engineering agreement for Community Crossings grant and adopts meeting rules
Summary
The Charlestown City Board of Public Works on June 18 unanimously approved an agreement with HWC Engineering to prepare the city’s Community Crossings grant application, including a Pavement Asset Management Plan update, and adopted Resolution R2026‑R5 formalizing rules for public meetings.
The Charlestown City Board of Public Works voted unanimously on June 18 to hire HWC Engineering to prepare the city’s Community Crossings (CCMG) 2027 grant application and to update the board’s rules for public meetings.
Sally Hughes of HWC Engineering described the scope of work the firm would perform, saying, “A PAMP is a pavement asset management plan that is required to be submitted in order for you to submit for the Community Crossings grant funds.” Hughes told the board the PAMP would be completed by Dec. 1 and that the firm’s engineering services would extend through spring 2028, including bid documents, construction administration and project closeout. Meeting discussion noted the state moved the grant deadline later in the year; the transcript records the deadline as pushed back and referenced as Sept. 1.
After the presentation, the chair reported a motion to approve a professional‑services agreement for the CCMG 2027 cycle; the motion was recorded in the minutes as made by Ernie Thompson and seconded by Maggie Wild, and the board voted unanimously in favor.
The board also adopted Resolution R2026‑R5 to formalize rules of procedure for public meetings, aligning the board’s processes with those used by the city council. The resolution, as described at the meeting, affirms adherence to Robert’s Rules of Order, sets expectations for decorum for members and audience, defines procedures for special‑call and regular meetings and executive sessions, and specifies public comment rules for regular meetings (a total limit of 30 minutes and requirements for agenda‑related comments and providing copies of printed materials). The chair summarized the intent, saying the rules are the same as used by the city council.
Votes at a glance: the meeting record shows approval of (1) the HWC Engineering professional‑services agreement for CCMG 2027 (motion recorded as by Ernie Thompson; second recorded as Maggie Wild) and (2) Resolution R2026‑R5 (motion recorded as by Maggie Wild; second recorded as Ernie Thompson). Each recorded motion was followed by an 'aye' count and was noted as unanimous in the meeting record.
The agreement for grant preparation will allow staff to proceed with the Community Crossings grant application process; the PAMP and deliverables are scheduled as described by HWC Engineering. The resolution establishes the board’s formal public‑meeting procedures going forward.
Clarifying details: the meeting transcript includes variant spellings of some member names in different motion records (for example, Maggie Wild / Maggie Wiles / Maggie Wilde and Ernie / Arne / Barney / Bernie Thompson in different lines). The actions and vote outcomes above are reported exactly as they appear in the meeting record; those name variations were noted in the transcript and are recorded here rather than being reconciled to an external roster.
The board did not receive public comment on these items at this meeting and provided executed copies of the professional‑services agreement to HWC Engineering following approval.
