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Committee approves ELL/welcome-center file storage purchase after correcting vendor and price
Summary
The Finance and Operations Committee approved purchase of a file-storage system for the Welcome/ELL center after members identified inconsistencies in the packet prices and amended the motion to specify Donegan Systems at the corrected not-to-exceed amount.
Staff presented three quotes for a file storage system for the ELL/welcome center and recommended a vendor and price in the meeting packet. During discussion, committee members noted discrepancies between the packet language and the vendor quotes. One board member asked staff to clarify the intended vendor and cost.
After reviewing the quotes on the record, a board member moved to amend the motion to specify Donegan Systems (Donegan) at a corrected not-to-exceed figure. The Chair restated the amended motion to approve a file storage system from Donegan Systems at the corrected not-to-exceed cost; the motion was seconded and the committee voiced approval.
Staff said funding for the purchase will come from the welcome center furniture and fixtures line in the operating budget. One member apologized for not noticing the discrepancy earlier; leadership and staff agreed to tighten procurement review so packet language matches vendor quotes going forward.
The committee approved the purchase; staff will proceed with the stated vendor and coordinate delivery and installation under the welcome center budget line.
