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County finance team updates commissioners on payroll migration; commission approves payroll and vendor payments
Summary
County finance staff reviewed Paycor configuration fixes, outstanding W-2s with ADP, small employee deduction corrections and employer-liability reporting; the commission approved payroll for Feb. 27, 2026 ($373,753.75) and vendor payments totaling $628,667.46.
County finance staff and an outside payroll/accounting presenter gave the commission a detailed update on the county’s payroll and accounting work tied to a recent payroll-system transition.
The presenter (speaker 5) described work to configure Paycor codes so state-reportable items (KPERS/KPNF) populate correctly on year-end forms, testing revised configuration and correcting several deduction entries for a small number of employees. He said quarterly HSA employer contributions needed configuration, some employer amounts were not entered into Paycor initially and were added before the Feb. 27 payroll, and that ADP — the vendor producing 2025 W-2s — had been slow to respond; obtaining final W-2s remains a priority.
Commissioners pressed staff on report formats and how employer health-premium liabilities appear split across pay periods; staff said different report exports show the totals and that the final liability totals will be reconciled before payment.
After reviewing final reports and preliminary reconciliations, the chair moved to approve payroll for pay date Feb. 27, 2026 in the amount of $373,753.75; the motion was seconded and carried. The commission also moved and approved payment of the vendor batch(es) presented in the packet totaling $628,667.46.
The presenters said they would continue reconciling trial balances, accounts-payable clean-up and coordination with auditors and with ADP to obtain W-2s; commissioners asked for follow-up on final report formats that present gross wages, employee deductions and employer liabilities in a clear single-page total for signature.
