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Scobey K-12 Schools special meeting approves bid process for roof repairs ahead of school year
Summary
At a special meeting, officials authorized invitations to bid for roof repairs after receiving a vendor quote; staff estimated costs between about $102,000 and $135,000 depending on membrane options and set a tight schedule to finish work before classes begin.
A special meeting for Scobey K-12 Schools approved sending invitations to bid for roof repairs after a vendor quote prompted the district to solicit sealed proposals.
Dirk, who identified himself by first name and chaired the meeting, said a quote from a vendor named in the transcript as "Theo Brothers" brought the project near an $80,000 threshold that requires competitive bidding. "Our quote from Theo Brothers came in, about the $80,000 threshold," Dirk said, explaining the need to advertise the work and run a roughly two-week bid window.
A staff member told the group that bids would be due the Friday before the next board meeting and that sealed bids would be opened at that meeting. "We'll have the bids due Friday before the board meeting, and we'll actually open them at the board meeting," the staff member said.
The discussion included preliminary cost and specification options. Dirk said the roof area above the music room had been patched but still showed wet spots and pencil-size holes. He gave rough estimates for two membrane options: a 60-mil membrane estimated "right at" $102,000 in a worst-case scenario and a 90-mil option with a longer warranty and hail protection around $112,000; he said a combined worst-case scenario for both areas could reach about $135,000. Dirk also described a short-term coating option for an elementary-school area, estimating about $3,000 and a five-year warranty to buy time while larger repairs are planned.
On scheduling, the staff member said that an awarded contractor would have to begin work immediately after the board meeting and complete the project "by August 10 or 12 right before school starts," though speakers later also referenced August 20, indicating the exact completion deadline was not settled at the meeting. "They'll actually have to start work right at the board meeting and have to have it done by August 10 or 12 right before school starts," the staff member said.
Dirk urged caution about spray applications, citing an incident reported in the meeting where spray drift speckled a parked car. "Some place sprayed and then their vehicle down in the parking lot and they drifted on and just speckled all these cars," he said, noting bidders should plan to control overspray to avoid property damage.
Dirk moved to approve issuing invitations to bid "to complete the element from the crew roofs, repairs, and update." The motion was seconded and approved by voice vote; no roll-call tally was recorded in the transcript. The staff member will notify bidders and collect sealed proposals under the advertised schedule, and bids will be opened publicly at the next board meeting.
Next steps: staff will issue the invitations to bid, confirm the vendor name and final specifications with the board, and report back at the upcoming board meeting when bids are opened.
