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ECPPS approves serving‑line replacement and renews lawn‑care contracts; staff report and motion show inconsistent dollar figures
Summary
Board approved replacement of a worn serving line at Northside and renewed lawn‑care contracts; staff report listed a $68,055.21 quote for the serving line but the motion recorded a different amount in the transcript. Contracts for Sunshine Contracting and Sutton’s were approved for specified sites.
The Elizabeth City‑Pasquotank Board of Education approved procurement actions at its Jan. 27 meeting that included replacing the Northside cafeteria’s original serving line and renewing lawn‑care contracts for several schools.
In staff remarks, Nutrition Services reported three quotes for a new serving line and identified the cheapest quote from Singer for $68,055.21, which the staff said included removal and installation. Later in the meeting, during the motion to approve items b and c, the amount read into the motion differed from the staff figure; the motion referenced quote SF9533M and an amount that appears in the transcript as about $60,000.55 (the transcript also repeats $55.21), creating a discrepancy between the staff‑reported figure and the number stated during the motion.
Candi Tilly described the operational impacts at Northside — staff having to move food between warmers, increased labor and lower meal‑to‑labor efficiency — and said three quotes had been solicited. The board moved and voted to approve the serving‑line purchase and the renewal of two lawn‑care contracts: Sunshine Contracting (to service a set of schools including Central, H.L. Trigg, J.C. Sawyer, Northeastern and added schools) and Sutton’s (to continue at Central Office, Pasquotank Elementary and River Road). During the motion to approve both items, Miss Wharton moved the motion and the board voted unanimously in favor with Mr. Old absent.
The record shows approval despite the inconsistent dollar amounts appearing in the transcript. The staff report and supporting documents should be consulted for the official contract amounts and vendor names; the transcript reflects what was said on the record but contains differing figures.
Next steps noted in the meeting included proceeding with contract execution and scheduling installation; Facilities and Nutrition Services were assigned follow‑up tasks. The board did not discuss financing sources or specific payment schedules in the public remarks recorded in the transcript.
