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Awendaw park board elects officers, approves $6,172 gate quote and forwards rental agreement to town council
Summary
At its July 15 meeting the Awendaw Municipal Park Board elected new officers, approved a $6,172.42 fence/gate installation for park entrances, and voted to forward a revised rental agreement to town council with clarifying amendments. Staff reported ongoing problems with park cameras and asked council to pursue refunds from the vendor.
The Awendaw Municipal Park Board on July 15 voted to install a gate/fence at park entrances and to forward a revised rental agreement to town council while electing new officers.
The board elected new leadership by voice vote, with the chair presiding over roll call and appointment motions. The board also approved a contractor quote of $6,172.42 to install entrance fencing and asked staff to confirm installation details — including whether posts will be set in concrete — before work begins.
The board unanimously moved to forward the town's revised rental agreement to town council with three specific amendments: add the fee schedule, reinsert a missing checkbox under event setup, and clarify that events located at municipal park property must be routed to the park board for review before council consideration. "I make a motion to send rental obligation to town council with the amendment of adding fee schedule, adding the insert box under event setup, and also clarify with clarification from you," the chair said during the motion.
Staff also briefed the board on problems with the park's surveillance system. According to staff, the cameras were received in December 2025 and installed in January 2026, but some board members cannot view the live feed on their phones. "We own the cameras outright; it cost us $706," a staff presenter said, and the board pays about $31.35 per month per SIM card. Staff said they have asked T‑Mobile for on‑site support and that council has been asked to seek refunds for service periods when the system did not work. The board directed staff to explore replacing SIM cards or switching carriers and to return with an August update.
The board heard updates on event planning and park maintenance. Organizers confirmed the front-run event date of Sept. 12 and discussed logistics including medical support, signage and budget lines for shirts and safety staff. Members noted an existing $50,000 trail budget line that staff will break out and circulate before the August meeting.
On research access, the board voted to recommend that town council permit the Citadel chemistry/biology team to collect small mushroom samples for an environmental‑chemistry study, conditioned on a written project statement and council or legal review.
Next steps: staff will (1) transmit the amended rental-agreement recommendation and procurement backup to town council, (2) confirm fence-installation anchoring and procurement documentation, (3) continue vendor outreach to resolve camera service and refund requests, and (4) present a detailed budget and logistics plan for the Sept. 12 event at the August meeting.
