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District reports unexpected literacy grant funds and audit work; clarifies ESER3 Chromebook timing
Summary
Staff told the board auditors are reviewing financial reconciliations, the district received additional literacy grant funds (amount reported in the meeting) to aid salaries, and administrator explained Chromebook purchase timing related to ESER3 expenditure deadlines.
District staff reported that auditors are on site working through the miscellaneous fund and clearing account and described several finance items: a late-payroll IRS notice that produced a small penalty and an unexpected supplemental literacy grant allocation that staff said totaled "$1,111,915." The staff member said the literacy-grant funds will be used largely for aide salaries after an amendment and that the extra funds will help reduce a budget deficit.
The staff member explained an administrative timing issue with ESER3-funded Chromebook purchases. Invoices from the vendor (Dell) led to replacement checks being issued after the original check number, creating an appearance that checks were written after the ESER3 spending deadline. She said she notified the auditor and was told it would not be a problem, and requested the board reapprove corrected check numbers and entries to align with audit procedures.
The staff member said the district received an IRS letter about a late June payroll payment and that the resulting penalty will be paid this month; in the meeting she mentioned amounts "just under $1,000" and later referenced a figure of $510 related to reconciliation. The board did not take separate formal fiscal action during the item but directed staff to work with auditors and correct records as needed.
