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Committee approves updated job descriptions and authorizes filling three vacancies
Summary
The Committee of the Whole reviewed revised job descriptions for an Administrative & Billing Clerk, Deputy Treasurer and Human Resources Generalist and authorized hiring for three vacancies, while asking staff for clarifications on pay ranges and maintenance staffing criteria.
The Committee of the Whole moved forward Aug. 19 with updated job descriptions and authorized filling three vacancies, saying the changes aim to centralize citizen-facing services and spread finance duties across staff.
Kendra, a city staff member, summarized the triage of roles: the Administrative and Billing Clerk will replace the DPW administrative assistant and serve as a first point of contact at City Hall; the Deputy Treasurer description received minor updates to reflect new responsibilities; and the Human Resources Generalist will assume prior HR administrator duties plus payroll. "That is going to be replacing the DPW admin assistant and bringing them back to City Hall to be the first point of contact for citizens," Kendra said.
City Administrator Matt told the committee that the Administrative/Billing Clerk will also handle some finance tasks to "spread out the finance love" across the team and recommended hiring as soon as feasible to ensure winter maintenance staffing. He added the public works vacancy may require CDL training for some hires and said the budget capacity exists to support hires. "It’s imperative that we go through the hiring process, get someone in as soon as possible," Matt said.
Councilors asked for clarifications before final staffing decisions: one member asked whether the city would recruit for Maintenance 2 or post as Maintenance 1 if a strong applicant applies; staff said certification-based criteria will be developed by public works to distinguish Maintenance 1 and Maintenance 2. Another councilor asked that three typographical items in the Administrative and Billing Clerk description be changed (references to "water, water and light" should read "utilities" and a sewer-utility reference be removed); the mayor and staff acknowledged the edits.
The council approved the job-descriptions package and, separately, a motion to authorize filling the Administrative & Billing Clerk, Human Resources Generalist and Public Works Maintenance 2 vacancies. The authorization carried on a roll-call vote without recorded dissents. Staff will return with finalized descriptions, clarified pay-range language and recruitment criteria for the maintenance classification.
