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Committee reviews state reimbursement mix-up and refunds for payroll withholding errors
Summary
Staff told the committee that funds from the state of Montana intended for Pablo were routed and later questioned; separately, transfer to ADP uncovered payroll coding errors that withheld small amounts from six employees and will be refunded.
Staff told the committee that the state of Montana had sent funds that were intended for Pablo in October and that there had been confusion over whether the state would reverse a credit or reimburse the city. Staff said Jody and Stephanie worked to get the money to Pablo so engineers could be paid, and that the outstanding matter involved repayment logistics (the state requested a paper check).
Separately, payroll/HR staff reported that while moving payroll to ADP they found coding errors that caused $9–$18 to be withheld from six employees each month for employee-share health insurance; those amounts were being refunded. Staff said the discrepancy stemmed from how the employee-share health insurance was coded in the payroll system and that it differed from NMIA’s billing, which the city is investigating.
Committee members asked clarifying questions about the reimbursements and the payroll coding. No formal motions or votes were recorded; staff said both issues would be resolved administratively and that the committee would get updated numbers as reimbursements and payroll corrections are completed.
