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District seeks approval for College Board and Intuit digital‑privacy agreements; outlines Windows 11, Wi‑Fi and cybersecurity work
Summary
Hamilton K-12 Schools presented two digital privacy agreements — one with College Board for ACT testing and one with Intuit for classroom tax activities — and updated the board on stadium Wi‑Fi/fiber, Windows 11 hardware requirements, a recent phishing test, and plans to revise the cybersecurity response plan.
The district’s technology director asked the board to approve two digital privacy agreements and presented multiple information‑technology updates, including a pending E‑Rate application and new stadium connectivity work.
"We do have 2, digital privacy agreements that we're asking you to approve today," the Director of Technology told the board, referring to a College Board ACT agreement the director described as the first of its kind in the state for ACT testing, and a separate agreement with Intuit to allow high‑school tax activities without privacy concerns. The director said the Intuit agreement will let a high‑school teacher run tax‑related classroom activities without exposing student data.
On infrastructure, the technology director said the district is awaiting E‑Rate approvals for both Category 1 (internet) and Category 2 (hardware) and is adapting to recent changes in federal payment processing. Maintenance staff and district technicians installed conduit between the stadium and concession stands and a vendor is scheduled to pull fiber "the day after tomorrow," which the director said will provide network connectivity and broadcasting capability inside the concession area.
The director also noted an equipment transition: "Everything that's shipping now as far as hardware goes has to be Windows 11," and staff are auditing remaining Windows 10 machines to determine whether extended security licensing is needed. The district ran a phishing simulation that tricked 7 staff members (about 3% of staff); those employees completed follow‑up training. Finally, the director said the cybersecurity response plan is being revised into a workbook format to make it more usable for the response team.
The board moved and approved the requested digital‑privacy items as part of the consent sequence; the meeting record shows voice approval was recorded.
