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Garrett Park authorizes change order for Town Hall construction documents; mayor to serve as owner’s representative
Summary
The Town Council approved Change Order No. 1 to extend Wiedemann Architects’ Construction Documents Phase services following a delay, authorized a roughly $38,200 supplemental fee, and heard a procurement timeline that could lead to a fall bid and possible November contract award.
The Garrett Park Town Council authorized a change order Monday evening to extend the Construction Documents Phase for the Town Hall renovation. Architect Greg Wiedemann of Wiedemann Architects LLC told the council that the project encountered an approximately two-month delay and the firm requested additional funding to ensure anticipated staff and subconsultant hours were available to finish the documents.
Wiedemann said the requested change order amount was $38,243.70 to cover the work needed after the delay and explained the fee is intended to fund anticipated hours, not to reimburse interim expenses. The council later approved a motion to authorize Change Order No. 1 for $38,273.40; Councilmember Phil Schulp moved the authorization and Councilmember Lisa Max seconded. The motion passed unanimously.
Mayor John Stroud said he would act as the owner’s representative for the project so Wiedemann Architects would have a single point of contact for decisions. Wiedemann answered council questions about remaining issues that must be resolved before filing the Mandatory Referral application, including fencing details that require Fire Department sign-off, survey discrepancies staff is working to resolve, and selection of audio-visual equipment so appropriate conduit and wiring are included in the construction documents. Councilmember Chris Deutsch offered to help identify anticipated AV equipment locations based on a conversation with a resident experienced in AV installations.
Wiedemann described a likely procurement schedule if the council chooses a Request for Qualifications: issue the RFQ in August, open bidding in September, set an October submission deadline, and pursue a possible contract award in November, contingent on final construction documents and no major change in scope. Wiedemann noted that National Park Service approval of construction documents will be required for federally funded project elements tied to the Save America’s Treasures grant before construction may begin.
The council’s authorization completes the contractual step needed to finish construction documents; staff and the architect will finalize the bidding approach and procurement schedule. The council approved the change order unanimously. The town manager will report back on next procurement steps and grant paperwork requirements at upcoming meetings.
