Elm Grove board approves two‑sensor pavement pilot, $26,000 paving extension and WDNR compliance report

The Elm Grove Village Board approved a three‑year pilot contract for two pavement‑temperature sensors and unanimously authorized a $26,000 extension to the 2026 paving schedule for the Rayburn and Hollyhock intersection, and accepted the villageof Elm Grove2025 WDNR compliance maintenance annual report.

Village Manager Harrigan described the sensor program as “a form of predictive analytics” that will provide road temperature data and a shared network map to help public works tailor salt and brine use across municipalities. Harrigan said the pilot would install only two sensors in the village for a three‑year period and include annual ROI reporting to assess effectiveness.

Chair (speaker S3) framed the technology as an attempt to “add more science to the decision,” and board members said the contract will be coded to the salt budget so the pilot can be directly measured against salt‑use savings. The three‑year service commitment was described in committee as a roughly $3,200 annual cost per year, or about $9,000 over three years; the exact vendor name in the transcript appears as "Vasilia/Visalia X Xcast/Xcast" and staff recorded the vendor name from the procurement documents as provided.

The board also approved adding the Rayburn and Hollyhock intersection to this year's paving work for $26,000, funded from the transportation fund and contingency. Public Works staff said the additional work is adjacent to existing paving and would avoid a separate mobilization next year; the board voted to approve the $26,000 extension unanimously.

Separately, staff presented the 2025 WDNR Compliance Maintenance Annual Report, a state‑statute required submittal on sanitary‑sewer maintenance. Village Manager Harrigan said the report showed no forced sewage discharges during the reporting period and recommended acceptance and submittal to the WDNR. The board approved resolution 20260623a to authorize submission of the report.

Other finance items reviewed as part of the meeting included an update on potential 2026 debt issuance and a recommendation to approve the vouchers as submitted; vouchers were approved unanimously.

What happens next: staff will proceed with the sensor pilot contract, require annual ROI reports, and reassess the pilot after three years; public‑works staff will schedule the Rayburn/Hollyhock paving with the added $26,000 and will return on procurement and performance reporting as requested.