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Pittsburg selectboard accepts bidder "Jason" for town mowing contract
Summary
The Pittsburg selectboard voted Dec. 2 to accept a mowing proposal submitted by a bidder identified in the meeting as Jason and by the submission as YETI Yardman; the board added a renewal option and emphasized the need for clearer bid details from competing submissions.
The Pittsburg selectboard voted Dec. 2 to accept a mowing contract from the bidder identified during the meeting as Jason. Chair (S2) made the motion to accept Jason's submission; a committee member (S4) seconded the motion with an added option to include a renewal clause. The motion carried with the board voting in favor.
Board members reviewed two bids received that morning. One submission contained only a brief quote of $32,000 with little supporting information; the other, from a proposer listed as YETI Yardman, included a certificate of insurance, a list of properties, acreage, and a service description covering mowing, string trimming and seasonal cleanups. S4 criticized the minimal submission: "there's no information of who the other bidder even is…no contact information, no detail of what you're providing for that amount of money." The committee member said that while the certificate of insurance was provided, the town lacked evidence of equipment, scope, or contact details for the cheaper bid.
The approved proposal includes a 3-year option the board discussed. The contractor's first-year figure was presented as $36,300, with a second-year price of $37,000 and a third-year figure the board recorded at about $37,075 if the town elects to extend. The bidder said the increase reflected added properties and a 10% across-the-board change in baseline rates from the prior season.
The board amended the motion to add language that would allow a renewal at the agreed rates or an exit with 30 days' notice, a safeguard a member said they use to avoid obligating funds beyond the current fiscal year. Chair (S2) said the renewal clause made planning easier, and the board thanked the bidder after the vote.
What happens next: the town will finalize contract language that incorporates the renewal option discussed at the meeting. Several members said they want clearer documentation from any bidder that lacks contact and equipment details before future awards.
