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Pecatonica board approves $714,170 construction invoice and several vendor payments
Summary
The Pecatonica Area School District board approved a $714,170.06 construction invoice and multiple other vendor payments, heard fiscal‑audit findings about segregation of duties and reconciliations, and later moved into closed session to discuss administrator contracts.
The Pecatonica Area School District board voted unanimously to approve a $714,170.06 invoice from CGA and several other vendor payments during its monthly meeting.
Board president (functional title) called for approval of the invoices after the district administrator reviewed packet items. The board approved the CGA construction invoice, an EMC Insurance payment of $14,177, a Johnson Block audit fee of $12,523, and an invoice from PRA for $7,868.54; votes on those motions were recorded as carrying 7 to 0.
Doctor Scott, the district administrator in the meeting record, summarized the district’s fiscal status and audit results. He said the district typically has received “about 35% of our revenue for the year” at this point and highlighted three audit findings: limited segregation of duties in the business office (two staff members), timing differences in monthly bank reconciliations, and material audit adjustments tied to construction invoices and processing through ADM.
One expenditure, $4,997 to Advanced Health & Safety, drew questions from board members about its purpose; staff confirmed the line item is an annual compliance fee covering six‑month asbestos checks and lab/shop safety inspections. The board briefly tabled that invoice for clarification, then took it up later in the meeting and approved it by unanimous vote after staff confirmed it was recurring.
A board member questioned the total annual cost for recurring audit and consulting services; district staff estimated roughly $15,000 per year for audit‑related services including ongoing support from an external business‑services provider.
After completing business, the board took a roll‑call vote to convene in closed session under Wisconsin statute §19.85(1)(c) to discuss administrator contracts for two principals and the superintendent.
The board is expected to reconvene in open session after its closed deliberations and produce any required public notices or contract documents.
