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Madison PEG TV weighs document-camera scanning and closed-captioning to boost transparency and accessibility
Summary
The committee discussed buying or deploying a document camera/scanner for meeting materials, improving livestream accessibility and closed-captioning (TalkView/TellView and YouTube), and agreed to research technical workflows and costs before implementing changes.
Madison PEG TV members discussed ways to make documents presented at public meetings visible to livestream viewers and to improve accessibility with closed-captioning.
Committee members proposed using a document camera or a livestreamed TV display so in-room presenters' materials are visible to both the audience and remote viewers. "If someone brings a standard 8'''''''''''''''''''''''''''''''''''''''''''% 8.5 by 11," one member said, "we can scan and upload it and then reference it in the video." Members recognized limits for large maps or multi-page packets and noted workflow impacts (time to scan pages, staff availability) but also agreed that a second camera focused on a table or document camera could address many transparency needs in real time.
On accessibility, the manager reported on a conference highlighting TellView and other captioning tools and said YouTube has caption and transcription features that can be enabled; the committee agreed to ask videographers (Evan, Lauren) to explore live-captioning workflows, costs, and whether auto-captions meet accuracy needs for municipal meetings.
Next steps include staff and videographers researching document-camera hardware and captioning services, testing low-cost workflows, and reporting back to the committee with cost and staffing implications.
