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Work session catalogs water/sewer capital needs and moves to amend procurement procedure
Summary
Officials reviewed leftover bond and capital accounts, discussed water and sewer repairs (quotes for rotor replacement and equipment), and proposed amending the procurement policy to remove a requisition requirement pending attorney review.
Town officials used the work session to inventory capital accounts and water/sewer projects and to discuss streamlining procurement.
Agency official (S7) summarized water and sewer capital projects, noting leftover bond and reserve accounts for items such as the water tank repair reserve and a 2023 sewage capital project. S7 said the town has a quote for specialized rag/rotor equipment and estimated a component cost near $218,000, while other remarks referenced lower figures (S7 suggested $47,000 as a possible rotor cost at one moment). "I already have all the parts... I ordered the valve," S7 said, urging the board that some repairs could begin quickly if funds are available.
Chair (S1) and participants discussed how those account balances could be legally applied, referencing a $23,000 balance for a 9 Factory Street bond and other smaller accounts. Members noted repeated attempts to secure WQIP and other grants; staff reported some grant applications were not successful and that internal planning (water source protection and drinking-water programs) would continue.
Separately, Committee member (S5) proposed an amendment to the procurement policy to remove the requisition requirement, saying departments already follow procurement practice and that simplifying the form would reduce friction. "The only amendment I would make to it would be to take out the word requisition," S5 said. Others urged that purchase orders retain sufficient detail (who requested the PO and purpose) and recommended further review with departments and the attorney before changing policy.
No formal vote on the procurement amendment was recorded in the work session; the chair moved the procurement change proposal pending attorney review and annual policy review processes.
Next steps included staff and treasurer follow-up to map account eligibilities, continued pursuit of grant funding where appropriate, and attorney review of any procurement amendments before a formal vote.
