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Council approves budget amendments to settle Road Commission invoice for Pontiac Trail project
Summary
Council approved two linked budget amendments after the Road Commission invoiced the city for South Lyon’s share of the Pontiac Trail project; finance director said changes shift $1,044,739 into FY25–26 and reduce FY26–27 line items to reflect the invoice timing.
Finance Director Tiernan told the council the city entered a cost-participation agreement with the Road Commission of Oakland County and the Michigan Department of Transportation for the Pontiac Trail project and that the city’s total contribution was accounted at $1,484,740. Last month the Road Commission invoiced the city for $1,434,739 and asked to record it in the fiscal year that closed June 30, requiring a retroactive correction to the prior fiscal year and offsetting adjustments to the current fiscal year.
Tiernan outlined two motions: increase the FY25–26 capital-improvement GL account by $1,044,739 (to $1,434,739) so the invoice is covered in the closed year, and reduce the FY26–27 capital-improvement line by $994,387 to a new total of $16,667 for which the city will be invoiced in June 2027. Council member Hanson moved both amendments. Deputy Clerk Piper conducted roll-call votes on each motion; each recorded roll call was unanimous with members recorded as yes and the mayor voting in favor.
Tiernan said the requested amendments follow the Road Commission’s timing and that staff provided a worksheet showing the adopted budgets and requested adjustments. The motions passed and the council recorded no abstentions or no-votes.
The amendments respond to invoicing timing rather than a change in the city’s total project share; Tiernan said the city's contribution remains the same but accounting treatment must be adjusted to match the invoice date.
