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JAL Public Schools staff report $556,942 federal small‑school grant, audited cash balance and encumbrances
Summary
District staff told the board the U.S. Department of Education awarded a FY25 Small School Grant of $556,942 and presented unaudited cash and encumbrance figures that leave a temporary cash-to-budget shortfall while $25 million in budgeted items remain to be reconciled.
Staff member told the board the district had received a Small School Grant from the U.S. Department of Education and that “that award is $556,942.”
On district cash, the same staff member said, “an audited cash balance is the 55,000,000,” and explained the distinction between actual cash on hand and the operating budget numbers. The presentation showed $6.8 million received in SB9 funds, about $5 million already spent from that pool, and roughly $59.2 million encumbered on existing obligations. The staff member said those figures leave what looks like a roughly $2 million negative gap when comparing raw cash to budgeted commitments, while noting approximately $25 million of budgeted items still require formal appropriation or encumbrance adjustments.
Board members and staff discussed timing for carryovers and contingencies. Staff outlined three carryover amounts that will be processed if approved: a prior-year carryover of $12,876.09 and a Title I final carryover of $38,704 for FY24. No formal motion or vote was recorded in the transcript for any appropriations during this discussion.
The board was also told auditors will be on site for an entrance interview next week, which staff said will support finalizing audited balances. The district will return to the board with final audit results and any recommended budget adjustments.
The meeting did not show any formal action taken on the grant or on budget amendments during this session.
