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Public Works committee recommends Oxnard City Council approve three on‑call design and constructability review contracts
Summary
A city staff presentation recommended that the Public Works and Transportation Committee forward to the Oxnard City Council three on‑call professional services agreements for design and constructability review, each capped at $1.25 million over a potential five‑year term, selected through RFP 26‑40.
A staff member recommended that the Public Works and Transportation Committee ask the Oxnard City Council to approve and authorize the mayor to execute three on‑call professional services agreements for design and constructability review services.
The recommendation covers three separate agreements, each with an initial three‑year term from 07/31/2026 to 07/30/2029 and two consecutive one‑year extension options running through 07/30/2031, and each capped at $1,250,000 if all extension options are exercised. The contracts named in the presentation are: Agreement 03/2029 with Diversified Project Services International Inc.; agreement 32700030 with ******* Management Group Inc. (redacted in the transcript); and agreement 32700031 with Wheldon Engineering.
The staff member told the committee the Public Works Department uses on‑call consulting firms to provide licensed technical expertise that supplements city staff, helps manage peak workloads and accelerates project delivery. According to the presentation, on‑call agreements reduce procurement lead time and facilitate timely completion of capital improvement program (CIP) and other projects.
Staff described the expected scope of services under the agreements to include constructability reviews; verification that designs meet local, state and federal standards and building codes; Americans with Disabilities Act accessibility checks; stormwater pollution prevention plan compliance; safety reviews; value‑engineering opportunities; coordination between disciplines; dimensional and elevation checks; and evaluation of material choices to produce clear, cost‑effective, buildable bid documents.
The presentation summarized the procurement: RFP 26‑40 was released 01/20/2026 with a due date of 02/26/2026, posted on PublicPurchase and the city's purchasing website; the city received six proposals. Qualifications were reviewed by a senior civil engineer, a senior construction project manager and a construction project manager, and the three recommended firms were selected based on company profile, assigned staff, relevant experience and responsiveness.
On funding, the staff member said each agreement’s costs will be charged to project funds identified in the CIP or the division’s adopted budget and that the respective division project manager will confirm funding availability for each task. The presentation concluded; the recommendation is to forward the agreements to the Oxnard City Council for consideration. The transcript does not specify a council meeting date or vote outcome.
