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Hamilton County staff recommend US Bank to handle payment processing; contract and budget change to be considered
Summary
County staff told commissioners they recommend a five-year contract with US Bank to process accounts payable, move disbursements from checks to electronic payments, and capture rebates; the resolution (826-6) to authorize the contract and a FY2027 budget amendment was introduced for review and scheduled to be taken up next week.
County finance staff told the Hamilton County commission that an internal committee recommended contracting with US Bank to provide financial-services processing, including transitioning many disbursements from checks to electronic payments to earn rebates and improve efficiency.
A clerk read Resolution 826-6, which would authorize a five-year agreement with US Bank and amend the FY2027 general fund budgets to add $240,000 in revenue and $60,000 in expenditures related to implementation.
A county finance official said the committee included accounting, procurement and IT staff and consulted a former county auditor in a several-month review before recommending US Bank. The official said the bank would assume liability for fraudulent transactions "as long as, of course, we follow through and provide the information that we need to do." (paraphrase)
Commissioner Graham praised the finance team, saying the recommendation could help the county preserve its AAA bond rating. Commissioners asked whether the adjustment should go to the finance committee for additional review; staff confirmed the revenue and expenditure figures and acknowledged that the finance committee could examine the item before final action.
The chairman said the commission would look at the US Bank resolution next week for formal consideration.
