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Gladstone staff to publish RFP for engineering services as KLJ contract nears end; Apex Engineering discussed
Summary
City staff and the council agreed to publish a Request for Proposals to consider Apex Engineering after the KLJ contract ends in September; timeline sets responses due July 6, RFP approval in August and services to begin in September.
The Gladstone City Council on April 6 agreed to a procurement timeline to consider engaging Apex Engineering when the city’s contract with KLJ Engineering expires in September.
Auditor Maria Kolling and Mayor Bill O’Connor reported they met with 'James' and his supervisor from Apex Engineering, who highlighted their experience on water and sewer projects. The meeting participants expressed informal support for exploring Apex as a future firm to assist with the city’s waterworks project.
City Attorney Christina Wenko reviewed the existing KLJ contract and recommended notifying KLJ of the city’s intent to seek other proposals and issuing a Request for Proposals. The council agreed on a proposed schedule recorded in the minutes: publish an RFP (responses due July 6), approve the final RFP in August, and have professional services begin in September; KLJ will be invited to a meeting following issuance of the RFP. Council consensus was recorded to proceed with that approach.
Why it matters: the decision frames how the city will secure professional services for water and sewer projects after the current contract expires; the RFP timeline creates near‑term deadlines for staff and for KLJ to respond if it wishes to continue providing services.
Next steps: staff to post the RFP with a responses‑due date of July 6 and bring a final RFP to council for approval in August; staff will also notify KLJ and invite them to a meeting after the RFP is issued.
