Colonial Hills approves bid acceptance for water systems building on West Fresh Pond Drive

The Town of Colonial Hills Board of Commissioners on July 13 approved a bid acceptance for a new water systems building at 703 West Fresh Pond Drive.

Pete Bergheimer of American Engineering recommended the board accept the bid package and noted the project attracted five bidders and came in under the architect's estimate. "We had 5 bidders here," Bergheimer said, adding the architect and Oakley Collier had done outreach that increased competition.

Mayor Windley said he was pleased with the level of interest from qualified contractors, calling five bids "good news." A motion to approve the bid exception and proceed with the recommended bidder was made and seconded; the board approved the motion by voice vote (a recorded "Aye" in the meeting transcript). The transcript does not include a roll-call tally.

Bergheimer told commissioners Oakley Collier is expected to oversee the construction phase, including reviewing submittals and performing inspections. The recommendation came with the firms that prepared the design and handled bid solicitation; Bergheimer noted architects involved were out of town or state during final review but remained part of the project team.

The decision authorizes staff to move forward with the procurement steps described in the recommendation; no contract award details or contractor names were recorded in the spoken record provided. The board did not set an implementation timeline in the recorded remarks.

The board moved on to other items following the vote.