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Redevelopment commission approves multiple downtown and street project changes, awards River Race Drive contract
Summary
The commission approved a set of construction change orders and project actions — including a $22,000 allowance for unforeseen downtown vault work, a zero‑sum amendment for College Avenue design, a $17,000 detour contingency for Century Drive, a $104,030 Lincoln Avenue change order, and recommended awarding River Race Drive contract to Headlock Excavating — all by unanimous 3-0 votes.
The commission moved through several infrastructure items and approved all motions by unanimous votes.
Engineering staff (Andrew) explained change order #2 for the downtown vault/bulb assessment, which adds an "undistributed special services" line of $20,000 to address unforeseen right‑of‑way conditions and a $2,000 allowance for root removal (estimated as 20 labor hours at $100/hour). Commissioners discussed how the inspector will document hours and whether the listed rates were reasonable; the commission approved the change order (vote 3‑0).
A contract amendment for College Avenue phase 1 was described as a reallocation of unused design funds among tasks and surveys; staff said the amendment is net zero to the project budget and recommended approval, which the commission granted.
For Century Drive, staff requested up to $17,000 (including contingency) to cover potential county road repairs arising from the detour route used during utility relocation; commissioners emphasized documenting baseline conditions locally (video/drone) to avoid disputes. The request was approved (vote 3‑0).
Change order #9 for Lincoln Avenue reconstruction adds a pavement fabric to reduce reflective cracking, shoulder clipping to improve drainage, upgraded backfill and ~150 feet of ductile iron pipe for portions of the storm system, and adjustments for water‑main installation where easements and landscape features may be affected. Commissioners discussed direct‑drill vs. open‑cut options and implications for fencing and plantings in easements. The change order was approved (motion recorded with amount $104,030; vote 3‑0).
Staff also reported bids for River Race Drive reconstruction and recommended awarding the base bid plus alternate #1 to Headlock Excavating as the lowest responsive bidder (reported bid tab attachment listed $125,537.50). The commission authorized the director to execute the construction agreement and to request the Board of Public Works and Safety to formally award the contract; motion passed 3‑0.
Throughout the item discussions, commissioners asked about project schedules, baseline documentation, and long‑term maintenance of streets and easements. Staff said some work would carry forward into next year and that they will continue inspections and outreach with property owners.
