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Council approves $14,883 change order for generator project, conditioned on FEMA reimbursement
Summary
El Campo council approved change order #2 to the J4 Fencing contract for water-plant generators adding $14,883 for CenterPoint natural-gas service; approval was amended to be contingent on FEMA reimbursing 90% of the cost and staff will notify council of reimbursement status.
City staff presented change order #2 to the contract with J4 Fencing and Service LLC for the HMGP (DR-4485-TX) water-plant generators project, requesting an additional $14,883 to cover higher-than-anticipated CenterPoint natural-gas costs.
Staff said the original contract included a $15,000 allowance for natural gas but actual CenterPoint charges resulted in a shortfall; with the change order the revised contract amount would be $1,018,709.23. The project remains under the original grant allocation and staff said anticipated FEMA reimbursement could cover 90% of the additional cost, but FEMA review had not yet been completed.
During discussion, councilmembers asked whether the city's emergency generators were designed to run on natural gas or diesel and whether other bidders would later request similar adjustments; staff said the engineers recommended natural gas and that CenterPoint charges were a direct cost. Councilmember (S8) moved to amend the approval to make the change order conditional on FEMA's reimbursement; the amendment was accepted and the council passed the motion.
Staff committed to report back to council on whether FEMA reimburses the cost. No dollar disbursement from city funds was recorded as final until FEMA's determination was confirmed.
Action details: change order #2 requested $14,883; revised contract total would be $1,018,709.23; approval was conditioned on FEMA reimbursement of 90%.
