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Poteau board reviews June finance report, encumbrances and start-of-year spending
Summary
Finance staff reported June general-fund softness tied to federal claim timing, a $225,000 spike in building fund donations in June, capital purchases (buses, weight room) and encumbrances for recurring POs; board approved the consent agenda including encumbrances and activity fund signers.
Poteau Public Schools’ Finance Director (S9) told the board that June 2026 general-fund revenue was down for the month because of timing on federal claims, while building-fund revenue rose after $225,000 in donations arrived in June.
"Our revenue is down for the month of June, and it's just due to a timing with our federal claims that are coming in," the Finance Director said, adding that expenditures were lower in June because transportation purchases occurred earlier in the fiscal year. The presenter also said the district bought activity and electric buses, renovated the fieldhouse restrooms, added a new weight room and completed roofing and HVAC work.
The finance presentation included a page-by-page review of encumbrances and purchase orders: POs for football uniforms, workers' compensation, property insurance, shared resource officer, intercom upgrades at two campuses, cybersecurity, Edmentum licenses, Perkins and lottery grants, and recurring vendor services. The presenter noted unpaid POs that will carry into July and August and explained prior-year lapse POs and estop warrants being restored to the current fund balance.
The board approved the consent agenda and a separate item to deposit activity funds at Community State Bank (account ending in 246) with authorized signers listed in the packet. Administrators said many start-of-year purchases and recurring contracts require early encumbrances because this was the first board meeting for the fiscal year and staffing/contracts had to be renewed.
Board members highlighted that while fund balances are lower than last year in some funds, many of the declines reflect planned capital and programmatic spending rather than unexpected shortfalls.
