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Board approves policy package (minus 3620), technology purchases and contract payments; several sole-source items approved
Summary
The board approved multiple agenda items by voice vote on Oct. 13, including most policy updates (policy 3620 tabled), purchases of GoGuardian and network equipment supported by E-rate, a sole-source math PD contract (to be corrected in paperwork), payment to Vines Architect, and the ESSA consolidated application submission.
The Edgecombe County Public Schools board approved several motions by voice vote during its Oct. 13 meeting, including policy updates, technology and network purchases, professional development contracts and a capital payment.
Key actions at a glance:
- Policies: The board approved the policies listed in section 7.1 and section 7.1.2 as presented but tabled policy 3620 (home-school student participation in athletics) for further study and committee review.
- GoGuardian: The board approved a sole-source purchase described by staff as a $44,800 package for GoGuardian for FY 2025-26. Staff said the North Carolina Department of Public Instruction will cover approximately $24,807.97 and the district would cover the remainder. The request was moved by a board member (speaker 16) and approved by voice vote.
- Network equipment (E-rate): The board approved purchasing switches and accessories from Applied Network Consulting (ANC) under USAC's E-rate Category 2 program for multiple schools for a total of $322,414.36; 85% ($274,052.20) is covered by USAC and 15% ($48,362.15) will be paid from state technology fund PRC-015.
- ESSA consolidated application: The board approved submitting the 2025-26 Every Student Succeeds Act consolidated application to the North Carolina Department of Public Instruction (deadline Oct. 31).
- Math professional development (sole source): The board approved Rex and Reason Math Learning LLC as a sole-source provider to deliver math professional development and coaching for West Edgecombe Middle School using Title I funds for a total authorization of $12,900. Staff flagged a paperwork discrepancy (split amounts listed in the contract) and said they will correct the contract to reflect the approved $12,900.
- Payment to architect: The board approved payment of invoices totaling $217,500 to Vines Architect for design work on the North Edgecomb High School innovation project; payment will be made from capital funds pending reimbursement from a needs-based grant through the North Carolina Department of Public Instruction.
- Closed session: The board voted unanimously to enter closed session to consult with counsel and to protect student records under the Family Educational Rights and Privacy Act (20 U.S.C. 1232g).
Vote formality and tallies: Most votes were recorded as voice votes with "aye"/"opposed" responses; the transcript does not include roll-call tallies for these motions. Staff noted an administrative follow-up for the math contract paperwork and to add $500 to the Vine architect invoice total before final processing.
Provenance: multiple agenda items introduced and voted between SEG 741 and SEG 1429; see individual item segments for details.
