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Board outlines tighter oversight and a public dashboard for emergency funding
Summary
Deputy Director Gallegos told the board the DFA will tighten vetting, put termination dates on grant agreements, require monthly reimbursement reports, and migrate emergency funding into the PARS database to provide public dashboards and transparent tracking; the board's operating reserve stood about $908,553.
Deputy Director Gallegos presented a two‑phase plan to refine the State Board of Finance's emergency funding processes and reported the operating reserve balance for emergency funds.
Gallegos said there is $908,553 remaining in the board's operating reserve for fiscal year 2026 and that both the special preparation and emergency water funds are fully allocated for the year. Phase 1 of the overhaul tightens the intake and vetting process (using DFA's Local Government Division navigator), requires a project budget and a standard reimbursement/pay request form, and imposes termination dates on grant agreements with procedures to request extensions before the board. Gallegos said the Luna County emergency grant already executed used a more robust grant agreement template as a pilot.
Phase 2 will migrate emergency funding administration into DFA's Project Accountability Reporting System (PARS), which staff say will automate pay requests, make reimbursement progress visible and provide a public-facing dashboard showing project status and expenditures. Gallegos said the changes aim to balance speedy delivery of emergency funds with stronger oversight, monthly reporting and a required final report on outcomes and community impact.
Board members asked whether the current $908,553 will be sufficient for likely upcoming requests; staff said a few 2–3 requests of $200,000–$300,000 each could quickly reduce the balance and that staff are coordinating with DFA budget staff to prioritize requests equitably.
