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Council asks for details on stormwater contract change order; staff says bid came in under budget
Summary
Council members asked about a roughly $115,691 change order on a stormwater repair contract and sought a clearer list of which ditches and inlets will be fixed. Administration staff said the contract bid came in around $1.4 million and that an initial priority list of sites was circulated to council.
A council member raised questions about a change order shown on the docket for stormwater repair and maintenance work, identifying an additive of $115,691.44 and asking whether that amount was separated out or represented part of the total contract.
Administration staff responsible for public‑works explained the procurement: the bid ultimately totaled approximately $1.4 million, and the change‑order figure reflected adjustments in the task order or scope. "I'm not sure what that 1.3 would have been because their I think their bid came back in at 1.4," the administration speaker said.
Staff said they had already circulated an initial priority list of locations to council, with in‑field comments from crews identifying collapsed outfalls, failed ditch panels and other severe issues. The speaker noted the contract is organized so it can be renewed in future years to continue work down the priority list.
Officials also described a substantial vegetation‑removal effort that has revealed additional problems in many ditches (more than 25 miles of work reported), and that contractors are performing some tasks the city could not do in‑house because of equipment limitations. Staff cautioned that estimates for individual items vary and that some repairs could be handled internally, while others will require contractors and follow‑on repairs.
Why it matters: council members said the drainage work addresses long‑standing infrastructure complaints in their districts; they requested a detailed breakdown of locations and estimated costs so they can assess whether the contract funds will cover the most urgent repairs.
Next steps: staff said they had sent the initial priority list to council members and will continue to share updates; they estimated that, in the worst case, the listed repairs would be completed by the end of the fiscal year or addressed early in the next year if additional work is needed.
